Waco Family Medicine Volunteer Onboarding

Thank you for your interest in volunteering with Waco Family Medicine! We appreciate your willingness to contribute your time and talents to support the health and well-being of our community.

Before beginning your volunteer placement, all volunteers must complete the applicable onboarding requirements outlined below. Please review each section carefully and gather the required documentation before submitting your completed onboarding form.

Onboarding Checklist

Step 1: Background Check

All volunteers must complete a background check before beginning their volunteer placement.

  • Provider: BackgroundChecks.com

  • Required level: Personal background check

  • Cost: $29.99, paid by the volunteer

Previously completed background checks: If you have completed a background check within the past 12 months and have a copy of the results, you may submit those results for review. An additional background check may not be necessary, pending approval by Waco Family Medicine.

Please retain a copy of your results for submission with your onboarding documentation.

Step 2: Health Documentation

Please gather available documentation for each of the following requirements:

  • MMR: Measles, mumps, and rubella

  • Varicella: Chickenpox

  • Tdap: Vaccination or booster administered within the past 10 years

  • Tuberculosis (TB): Negative TB skin test completed within the past 12 months

  • Hepatitis B: Vaccination records

Please ensure your documentation clearly identifies the vaccination or test and includes the applicable dates.

If you have questions about acceptable documentation or cannot provide a particular record, please contact the Waco Family Medicine volunteer program coordinator for guidance before submitting your packet.

Step 3: Required Training Modules

All volunteers must complete the following training modules. A score of 100% is required on each quiz.

HIPPA and Confidentiality Training

HIPAA and Confidentiality Training Quiz

Suspecting, Identifying, and Reporting Abuse and Neglect

Suspecting, Identifying, and Reporting Abuse and Neglect Training Quiz

Emergency Preparedness

Emergency Preparedness Training Quiz

Step 4: Required Forms

Complete all applicable sections of the required onboarding forms provided to you. Please review each document carefully and ensure all required fields are completed before including the documents in your packet.

The required documents include:

  • Student/Volunteer Rotation Information Form

  • Exposure Control Plan Form

  • Waco Family Medicine Policy on Confidentiality

  • Waco Family Medicine Volunteer Assumption of Risk and Exposure Acknowledgment

Please ensure all required acknowledgments and signatures are completed where applicable.

Volunteer Packet

Step 5: Combine and Submit Your Onboarding Packet

Once you have gathered your documentation and completed the required forms, combine the applicable documents into one PDF file.

Please arrange your documents in the following order:

  1. Volunteer Packet

  2. Background check results, or previously completed results submitted for review

  3. Vaccination and TB documentation

Training completion will be verified separately by the volunteer program coordinator after receival of your documents.

Required file naming convention:

Last Name, First Name - WFM Volunteer Packet.pdf

For example: Smith, Jordan - WFM Volunteer Packet.pdf

Submit your completed PDF using the designated Volunteer Onboarding Form.

Please ensure your packet is complete and legible before submitting it. Incomplete submissions may delay the review and approval process.

What Happens Next?

Once your onboarding packet has been submitted, Waco Family Medicine will review your documentation and confirm whether any additional information is needed.

You will be notified when your onboarding requirements have been reviewed and you are cleared to begin your approved volunteer placement.

Please do not begin volunteering until you have received confirmation of approval.

Thank you for taking the time to complete these requirements and for your interest in supporting Waco Family Medicine. We look forward to working with you to make our communities healthier.